The Anglo-Argentine Society Privacy Policy – April 2022

Our contact details

Name: The Anglo-Argentine Society
Address: 65 Brook Street, Mayfair, London, W1K 4AH
Email: info@angloargentinesociety.org.uk

Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controllers’ possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation 2016/679 (the ‘GDPR’).

Who are we?

The Anglo-Argentine Society (the ‘Society’) (registered charity number 208002) is the data controller. This means that we decide how your personal data is processed, and for what purposes. Our offices are located at 65 Brook Street, London W1K 4AH.

Types of information we may collect from you

We may collect, store and use the following kinds of personal information about individuals who visit and use our website:

  • The information you supply to us. You may supply us with information about you by filling in forms on our website. This includes information you provide when you submit a contact/inquiry form Enquiries Form. The information you give us may include your name, address, e-mail address and phone number.
  • The information our website automatically collects about you. With regard to each of your visits to our website we may automatically collect information including the following:
 – technical information, including a truncated and anonymized version of your Internet protocol (IP) address, browser type and version, operating system and platform;
 – information about your visit, including what pages you visit, how long you are on the site, how you got to the site (including date and time); page response times, length of visit, what you click on, documents downloaded and download errors.

We only have access to the information you voluntarily give us. We will use your information to respond to you, regarding the reason you contacted us. We will not sell or rent this information to anyone. If we do not hear otherwise from you, we will assume that the information you provide to us is accurate and up-to-date and we will continue to use the information to send you any communications you have requested.

AAS complies with its obligations under the GDPR by keeping personal data up to date, by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use the information in the following ways:

a) The information you supply to us. We will use this information:

  • to provide you with information and/or services that you request from us;
  • to maintain our own accounts and records;
  • to send you marketing material and updates about AAS;
  • to administer membership records;
  • to fundraise and promote the interests of the AAS;
  • to inform individuals of news, events and activities that are of relevance to the ASS, and of interest to our members;
  • to process gift aid applications and bank transfers, as appropriate

b) Information we automatically collect about you. We will use this information:

  • to administer our site including troubleshooting and statistical purposes;
  • to improve our site to ensure that content is presented in the most effective manner for you and for your computer;

This information is collected anonymously and is not linked to information that identifies you as an individual. We use Google Analytics to track this information. Find out how Google uses your data at https://support.google.com/analytics/answer/6004245.

Cookies

Cookies are text files placed on your computer to collect standard internet log information and visitor behaviour information. Our website uses cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and also allows us to improve our site. Please visit www.aboutcookies.org or www.allaboutcookies.org for more information.

What is the legal basis for processing your personal data?

Under Article 6 (1a) of the GDPR, the legal basis that the Society employs for processing your personal data is that you, the ‘Data Subject’ have given us your consent to the processing of your personal data for one or more specific purposes, as described in this Data Privacy Notice.

How long do we keep your personal data for?

The Society will keep your personal data for no longer than reasonably necessary. For the avoidance of doubt, we will destroy your personal data securely should you cease to be a member of the Society. If you consent to receiving marketing from us, any information we use for this purpose will be held by us until such time as you notify us that you no longer wish to receive marketing information from us.

Third party links

Our site may, from time to time, contain links to and from the third-party websites. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

Sharing your personal data.

Your personal data will be treated as being strictly confidential and will never be shared without your consent.

All the personal data that we hold about you will be processed by ADD NAME OF COMPANY in the United Kingdom, and no third parties will have access to your personal data without your consent, or unless there is a legal obligation for us to provide them with this information.

Any information you provide to us will either be emailed directly to us or may be stored on a secure server located in the United Kingdom. We use a trusted third-party website and hosting provider (ADD NAME OF PROVIDER) to facilitate the running and management of this website. ADD NAME OF PROVIDER meet high data protection and security standards and are bound by contract to keep any information they process on our behalf confidential. Any data that may be collected through this website that ADD NAME OF PROVIDER process, is kept secure and only processed in the manner we instruct them to. ADD NAME OF PROVIDER cannot access, provide, rectify or delete any data that they store on our behalf without permission.

We do not rent, sell or share personal information about you with other people or non-affiliated companies. We will use all reasonable efforts to ensure that your personal data is not disclosed to regional/national institutions and authorities unless required by law or other regulations.

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorized access.

Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:

  • to request a copy of your personal data which the Society holds about you;
  • to request that the Society corrects any of your personal data if it is found to be inaccurate or out of date;
  • to request your personal data to be erased where it is no longer necessary for the Society to retain such data;
  • to withdraw your consent to the processing of your personal data at any time;
  • to request that the Society provides you with your personal data, and where possible, to transmit the data directly to another data controller (known as the right to data portability);
  • where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
  • to object to the processing of your personal data with regards to Direct Marketing;
  • to lodge a complaint with the Information Commissioner’s Office (ICO).

Access to your information and correction

You have the right to request a copy of the information that we hold about you. If you would like a copy of all or some of your personal information, please email or write to us at the addresses provided in the “Contact Details” section of this Data Privacy Notice. In some cases, we may make a small charge for this service. We want to make sure that your personal information is accurate and up to date. You may ask us to correct or remove information you think is inaccurate.

Marketing

We would like to send you information about products and services of ours and other companies within our group which may be of interest to you. If you have consented to receive marketing, you may opt out at a later date. You have a right at any time to stop us from contacting you for marketing purposes or giving your information to other entities within our group. If you no longer wish to be contacted for marketing purposes, please email or write to us at the addresses provided in the ‘Contact Details’ section of this Data Privacy Notice.

Further processing

If we wish to use your personal data for a new purpose, not defined by this Data Privacy Notice, then we will provide you with a new notice explaining this new use prior to the commencement of the new processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

Security

While we do our best to protect your personal information, AAS cannot ensure or warrant the security of any information you transmit to us, and you do so at your own risk. What does all this mean? Just as in the investing world, you must protect yourself. You are responsible for maintaining the secrecy of any passwords and account information you reveal on the internet.
Changes to our privacy policy

AAS may amend this Privacy Policy from time to time. Any substantive changes will be announced on the site and where appropriate notified to you by e-mail. Your continued use of the website and related services implies your acceptance of any new terms. Please check back frequently to see any updates or changes to our privacy policy.

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us at info@angloargentinesociety.org.uk or The Chairwoman. The Anglo-Argentine Society, 65 Brook Street, Mayfair, London, W1K 4AH.

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk